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Application for search of birth record files

Affidavit and Certificate of Correction Request
     
 

Correcting Birth Records

  How much does it cost? Top of Page

The fee is $15 for the correction for which one certified copy of the amended record will be issued. Additional copies are $2 if issued at the same time. Payment can be made by check or money order payable to the "Illinois Department of Public Health" (Do not send cash).


  How long does it take to get a correction done? Top of Page

It takes between 8 to 10 weeks for a correction to be made.


  How do I correct an error on my birth certificate? Top of Page

You can indicate the desired changes on the Application for Correction form and send it to the Illinois Department of Public Health, Division of Vital Records, 925 East Ridgely Ave., Springfield, IL 62702-2737, along with the required $15 fee, which entitles you to one copy of the corrected record at no additional charge. Please make your check or money order payable to the "Illinois Department of Public Health" (Do not send cash). Additional copies of the corrected record are $2 each, when requested at the same time. Include a copy of a current picture ID.

Major corrections in the record will require documentary proof to ensure the integrity of the certificate. More than one document may be required in some instances. Examples of available documents that substantiate facts are:

  • baptismal or confirmation records;
  • cradle roll certificates;
  • first grade school records;
  • applicant's marriage record;
  • military records;
  • Social Security records;
  • child's birth record;
  • parents' marriage record;
  • parents' birth record(s);
  • immunization or clinic records;
  • insurance policies;
  • parents' naturalization certificate; or
  • census records.

If you have trouble downloading the Application for Correction form, you can send a written request to the Division of Vital Records. Include the name at birth, date of birth and place of birth. Then indicate what items need to be corrected.


  What type of documentation do I need? Top of Page

Documentary evidence is necessary to make major changes in birth records. Following is a table on the types of documentation that are necessary to amend the information. More than one document may be required in some instances and possibly a court order.

Type of Correction requested Documentation required
First Name Baptismal records
Cradle roll certificates
Grade school records
Applicant's marriage recor
Applicant's military discharge papers
Applicant's dated Social Security records (numident or earnings statement- Do not send your Social Security card)
Child's birth record
Immunization or clinic records
(Document submitted must have been created prior to the age of 19 and at least five years ago)
Middle Name Baptismal records
Cradle roll certificates
Grade school records
Applicant's marriage recor
Applicant's military discharge papers
Applicant's dated Social Security records (numident or earnings statement- Do not send your Social Security card)
Child's birth record
Immunization or clinic records
(Document submitted must have been created prior to the age of 19 and at least five years ago)
Last Name Parents' marriage record (if married prior to applicant's birth)
Father's naturalization certificate
Father's birth record (if filed prior to applicant's birth)
Birth record of older sibling (if filed prior to applicant's birth)
Parent's Name Parents' marriage record
Parents' birth record(s)
Parents' naturalization certificate
Census records
Date of Birth Hospital records
Baptismal records
Cradle roll certificates
Grade school records
Immunization or clinic records

  Why are the corrections on my birth certificate done by drawing a line through the errors with the new information typed above? Can I get a clean copy of the corrected birth certificate? Top of Page

The Vital Records Act requires us to correct all vital records by drawing a line through the incomplete or incorrect information. This is called "interlineation." The correct information is then inserted above or adjacent to the item corrected. The purpose of this process is to clearly identify changes in the record to preserve the integrity of the certificate.

This office will issue a shortform abstract birth record after a correction or legal name change has been completed.


  How do I add the father's name to a child's birth certificate? Top of Page

If the natural parents were married prior to the child's birth, the father's name can be added through the corrections process.

If the natural parents were married after the child's birth, then the father's name can be added through a legitimation process. This requires the parents to send the Illinois Department of Public Health, Division of Vital Records a

  • completed Affidavit by Biological Father and Affidavit by Biological Mother forms (obtained from Vital Records);
  • a certified copy of their marriage record (which is obtainable from the county clerk's office in the county where the marriage occurred; (click here for list of local county clerk offices); and
  • a check or money order payable to the "Illinois Department of Public Health" (Do not send cash) for the required $15 fee, which entitles you to one copy of the corrected record. Additional copies of the birth certificate are $2 each if requested at the same time the amendment is being done.

The mailing address is:

Illinois Department of Public Health
Division of Vital Records
925 East Ridgely Ave.
Springfield, IL 62702-2737

If not married, and both parents are available to sign, then they will need the Voluntary Acknowledgment of Paternity form.


  How do you change the child's name on the birth certificate? Top of Page

If the biological parents have married after the birth of the child, the legitimation process allows for the changing of the child’s name. Click here for more information about legitmations.

If paternity is established by an administrative order, voluntary acknowledgment of paternity or a court order, you will need a separate written request asking that the child’s name be changed. The statement must show how the child’s name is to appear on the new birth record and must be submitted to the Illinois Department of Public Health, Division of Vital Records with the paternity establishment document and the fee. This office will then send an affidavit for both parents to sign and get notarized. Once paternity is established by a court order, an administrative order by Healthcare and Family Services or through a signed Voluntary Acknowledgment of Paternity, you have one year from that date to make one change to the child’s name.

Name changes due to errors must be done through the corrections process. Voluntary changes in name cannot be reflected on a birth records unless accompanied by a certified court order of legal name change.


  I've legally changed my name. How do I get my birth certificate corrected? Top of Page

If your name has been legally changed, then you will need to send a certified copy of the final court order of legal name change, a completed Application for Correction form , a copy of your non-expired government issued photo ID and a check or money order payable to “Illinois Department of Public Health” (Do not send cash) for the required $15 fee. Additional copies of the birth certificate are $2 each if requested at the same time the amendment is being done. Please note: Current processing time on mailed requests for ANY CORRECTIONS OR CHANGES to birth records, that contain the appropriate fee and ID is between 8 to 10 weeks from the date the request is received. The mailing address is:

Illinois Department of Public Health
Division of Vital Records
925 East Ridgely Ave.
Springfield, IL 62702-2737

If you do not have a certified court order, you can obtain one from the circuit clerk of the county where the change was granted. (Click here for a list of circuit court clerks) (PLEASE NOTE: the record will be corrected by interlineation. Why are the corrections on my birth certificate done by drawing a line through the errors with the new information typed above?)


  What do I need to do to change my birth certificate to reflect a gender change due to surgery? Top of Page

Refer to information concerning this subject at www.idph.state.il.us/vitalrecords/gender.htm.

 

 
925 East Ridgely Ave., Springfield, IL 62702