SHIP Implementation Coordination Council Bylaws
ARTICLE I
Membership:
Section 1-1. The members of the State Health Improvement Plan Implementation Coordination Council (the “SHIP Council”) are appointed by the Governor, in accordance with Section 5-565 (a-10) of the Administrative Civil Code (20 ILCS 5/5-565(a-10)). The number of members of the SHIP Council shall be determined by the Governor as he from time to time appoints SHIP Council members. Voting members shall include all appointed members and the directors (or their designees) of the Department of Public Health, Department of Human Services, Department of Healthcare and Family Services, Environmental Protection Agency, Illinois State Board of Education, Department on Aging, Illinois Violence Prevention Authority, Department of Agriculture, Department of Insurance, Department of Financial and Professional Regulation, Department of Transportation, and Department of Commerce and Economic Opportunity and the Chair of the State Board of Health.
Section 1-2. Members shall serve until the delivery of a subsequent State Health Improvement Plan. Vacancies in membership shall be filled by the Governor, if he so chooses.
Section 1-3. The Governor shall designate one State agency representative member and one other non-governmental member of the SHIP Council as Co-Chairs.
Section 1-4. Absent SHIP Council members may be represented by surrogates, who may participate in SHIP Council meetings but are not entitled to vote.
ARTICLE II
Meetings:
Section 2-1. Regular meetings shall be scheduled by the SHIP Council. It shall be the responsibility of the Illinois Department of Public Health (the “Department”) to give notices of the location, date and time of said regular meetings to each member of the SHIP Council at least ten (10) days prior to each of the said meetings.
Section 2-2. Special meetings may be called by the Co-Chairs, in accordance with the Open Meetings Act. It shall be the responsibility of the Department to give notices of the location, date and time of said special meetings to each member of the SHIP Council at least ten (10) days prior to each of the said meetings.
Section 2-3. A meeting may be rescheduled by the Co-Chairs.
Section 2-4. All SHIP Council meetings shall be open to the public unless a meeting or portion thereof qualifies for a closed session in accordance with the Open Meetings Act. Minutes of SHIP Council meetings shall be kept in accordance with the Open Meetings Act.
Section 2-5. The Co-Chairs shall prepare an Agenda of business scheduled for deliberation prior to each meeting. The approval of Minutes from the previous meeting shall be included on each Agenda. The Agenda shall be distributed to the members of the SHIP Council at least five days prior to a scheduled meeting.
ARTICLE III
SHIP Council Officers:
Section 3-1. The Co-Chairs shall have the duties and responsibilities described in these Bylaws.
Section 3-2. If a Co-Chair’s membership on the SHIP Council is vacated for any reason, or a Co-Chair resigns from that office, the remaining Co-Chair shall serve alone as the Chair until the designation of a new Co-Chair by the Governor.
ARTICLE IV
Conducting Business:
Section 4-1. All business shall be conducted in a manner consistent with the intent of Robert’s Rules of Order. A majority of members of the SHIP Council shall constitute a quorum.
Section 4-2. It is the intent of the SHIP Council to reach consensus on decisions brought to it for action. In the event that goal cannot be attained, each SHIP Council member shall have one vote on a contested motion. A contested motion shall be passed by a majority vote of the members present, except as otherwise provided in these bylaws. A member is present to conduct business if attending a meeting in person, or by audio or video conference, if such audio or video conferencing is available. Physical presence at the SHIP Council meetings, however, is strongly encouraged and is preferred by the SHIP Council .
Section 4-3. The Co-Chairs shall preside at all SHIP Council meetings. In absence of a Co-Chair, the remaining Co-Chair shall preside over that meeting and assume the Chair’s duties related to that meeting. In the absence of both Co-Chairs, the SHIP Council shall appoint a presiding officer for that meeting, by majority vote.
Section 4-4. The presiding officers shall be responsible for conducting the meeting in accordance with the Bylaws and the Agenda, and may recognize non-member attendees who wish to comment during the meeting. At the beginning of each meeting, non-member attendees shall be afforded an opportunity to address the Council. The duration of public comments shall be at the presiding officer’s discretion.
ARTICLE V
Committees:
Section 5-1. The SHIP Council may form standing committees or ad hoc committees.
Section 5-2. SHIP Council members will be asked to express their committee preferences for consideration. The Co-Chairs shall appoint the membership of the committees, taking into consideration the expressed preferences. The Chair of each committee shall be appointed by the Co-Chair of the SHIP Council. Each committee may elect a Vice-Chair. Persons who are not members of the SHIP Council may serve as adjunct, non-voting members of a Committee, appointed by the Committee Chair. The Committee Chair shall be available to report on committee activities.
Section 5-3. Each committee Chair shall promptly notify, through the Department, all SHIP Council members of all dates, times and locations for all regularly scheduled, rescheduled or special meetings of the committee.
Section 5-4. All committee meetings shall be open to the public unless a meeting or portion thereof qualifies for a closed session in accordance with the Open Meetings Act. Minutes of committee meetings shall be kept in accordance with the Open Meetings Act.
Section 5-5. All committee business shall be conducted in a manner consistent with the intent of Robert’s Rules of Order.
Section 5-6. Each committee member shall have one vote on a contested motion. Contested motions shall be passed by a majority vote of the members present. A member is present to conduct business if attending a meeting in person, or by audio or video conference, if audio or video conferencing is available.
ARTICLE VI
Bylaws:
Section 6-1. Adoption or amendment of these Bylaws requires a two-thirds vote of the SHIP Council members present and voting. Amendments shall be proposed at a meeting of the SHIP Council and voted upon during the next subsequent meeting.
